Under General Supervision, Performs A Variety Of Administrative And Staff Support Duties For The Head (Usually A Director/Administrator) Of A Related Organizational Unit Or Program. May Assist In Creating And Maintaining Records, Statistics, And Reports, As Well As Researching, Organizing, And Disseminating Information And Staff Materials. Coordinates The Work Of The Department Head To Effectively Support The Work Of The Department. Maintain Good Relationships With Others.

Service Work

• Plans, Prioritizes, And Follows Up Meetings And Appointments.
• Maintain A Calendar, Issue Reminders, And Monitor Appointments To Ensure Office Efficiency.
• Match The Screen. Prioritizes And Responds To Correspondence As Assigned.
• Forwards Complex And/Or Urgent Correspondence To the Department Head, Gathering Any Additional Information Required To Respond.
• Screens Phone Calls And Routes Them To People Who Can Respond Quickly And Efficiently. Supports Articles, Shows, Books, Etc. Based On Specific Guidelines.
• Check the Presentation For Accuracy. Distributes Information And Resources To Employees As Needed.
• Process Missing Reports And Review Incoming Invoices. Supports Forms To Process And Pay Invoices.
• May Contribute To The Budgeting Process Of The Department.
• Makes Necessary Travel Arrangements, Including Transportation And Hotels. Prepares Travel Schedule For Supervisor And Direct Reports.
• Handle Confidential And/Or Sensitive Departmental Information With Discretion. Manages The Office Environment By Preparing And Submitting Requests For New Equipment, Office Furniture, And/Or Equipment Maintenance And Repair.
• Ensure That Office Equipment Is Returned When Required.

Basic Qualifications

• Essential Skills In Microsoft Excel (For Example Opening Worksheets, Inserting Rows, Choosing Font Styles And Sizes, Formatting Cells As Currency, Copying, Pasting And Saving Functions, Formatting Text, Selecting Cells, Rearranging Worksheets, Inserting Columns, Select A Chart Style, Insert A Sheet, Set Margins, Select Page Orientation, Use Spell Check, And/Or Print A Spreadsheet).
• Proficiency In Microsoft PowerPoint (For Example: Insert, Redo, Hide And Delete Slides, Move Between Slides, Increase List Level, Add, Center And Edit Text, Change Views, Insert Tables Or Notes, Move Objects, Print A Status Check. And/Or Start A Slideshow).
• Basic Skills In Microsoft Word (For Example: Opening A Document, Cutting, Pasting, And Arranging Text, Choosing Style And Size, Changing Margin And Column Width, Formatting, Adding Bullets, Images, And Dates, Using finding and Replace, Delete, Spell Check, Track Changes, Review Pane And/Or Print Jobs).

Eligibility Of Candidates

• 2 Years Experience In General Administration (e.g.. Answer The Phone, Arrange Travel, Deliver Letters).
• Associate's Or Bachelor's Degree
• Experience Using Microsoft Outlook For Email And Calendar Management.

JOBS BENEFITS: